Job Summary:


Plans, directs, manages and coordinates the administrative functions of the Museum. The administrator works for the Board of Directors and in conjunction with the Maintenance Manager. This is a part-time position and will not exceed 30 hours a week.

Salary Range: $25/hr-$35/hr, depending on experience. 

This position will require 20-30 hours a week.

Duties:

  1. Communicate and work effectively with the board of directors to manage the Museum.
  2. Work with the Board to develop and manage the strategic direction of the Museum; establish initiatives to fulfill the mission of the Museum and increase awareness and prominence.
  3. Direct the overall development of public relations, fundraising, and marketing.
  4. Lead and participate in fundraising and development activities, including grant writing and developing relationships with foundations, government agencies, corporations, and individual donors.
  5. Supervise the gift shop clerk to develop a work schedule and maintain stock/inventory that represents the Museum and the Owens Valley history.
  6. Collaborate with volunteers to develop and enhance displays, collections, and artifacts. Provide guidelines for the appropriate curation of exhibits.
  7. Serve as an event coordinator for private and public events that take place at the Museum.
  8. Collaborate with the Maintenance Manager and volunteer crews to develop project budgets.
  9. Work with the Maintenance Manager for the security of the property, facilities, and collections of the Museum.
  10. Promote safety/risk reduction through identification of hazards, signage, and education of volunteers, staff, and visitors.
  11. Assure compliance with all applicable laws and regulations.


Clerical Duties

  1. Maintain all files of day-to-day business.
  2. Manage all correspondence, reports, information requests, reviews, and assist with research requests.
  3. Manage email communications for Museum business.
  4.  Maintain historical files in an orderly and secure manner.
  5. Collect mail at the post office daily.
  6. Collaborate with the board to manage and conduct an effective advertising campaign to promote the Museum; including a social media presence.
  7. Schedule all volunteers and staff in the gift shop.
  8. Support and or fill in for the receptionist as needed in the gift shop.
  9. Prepare and send quarterly Mail Car newsletter and other communications to membership.
  10. Maintain statistical records of visitation and volunteer hours.
  11. Accessions: receive artifacts, document donations, issue donation receipts.
  12. Appropriately recognize donors for financial and material contributions.
  13. Record minutes of meeting in absence of Secretary.
  14. Support the membership secretary with mailing list maintenance.
  15. Other duties as assigned.


Qualifications/ Work Experience

  1. A passion for local history and collaborating with volunteers in a Museum setting.
  2. Ability to multitask, set priorities, and adhere to deadlines.
  3. Ability to provide leadership, vision, and strategic direction.
  4. Previous work experience as a Non-Profit Coordinator in a Museum, nonprofit organization, or business at a senior managerial level preferred.
  5. Record of success in fundraising.
  6. Any combination of experience and training that provides the required knowledge, skills, and abilities is qualifying.


Skills Required:

  1. Strong interpersonal verbal and written communication skills
  2. Enthusiasm for interacting with the public in a friendly and helpful manner
  3. Ability to work with the board, staff, the public and volunteers.
  4. Proficient with Microsoft Word, Excel, PowerPoint, Publisher, and QuickBooks, and email.
  5. Ability to use or learn to use internal Museum software for inventory, organization, and maintenance of artifacts, historical records, photos, artwork, and digital files.
  6. Ability to fundraise and apply for grants.
  7. Ability to answer phone calls.
  8. Operate copy machines and computers.


Physical Requirements:

  1. Ability to lift 20lbs.
  2. Be able to sit and stand for extended periods of time.
  3. Bend and stoop.
  4. Use telephones, write, use a keyboard.
  5. Hear sufficiently to communicate with people on the phone and to understand actions in public meetings, hearings, or administrative proceedings.
  6. Work in a dusty environment. May be exposed to extreme environments such as winter conditions with snow and summer temperatures of high heat.


Special Requirements:

  1. Must be able to adjust work schedule to cover some evenings, weekends or holidays for special events.
  2. Submit to a background check
  3. Must have a clean and current valid California Class C driver’s license.
  4. Submit a copy of the driver record of the last 5 years from the DMV at time of application. For an out-of-state record, request copies from that state.
  5. No DUIs in the last 5 years.

Download Application Form